Privacy Policy

Last Updated: April 22, 2026

Accreditation Now ("we", "our", or "us") is committed to protecting the privacy and security of your information. This Privacy Policy describes how we collect, use, disclose, and safeguard information when you use our platform.

1. Information We Collect

We may collect the following types of information:

• Account Information: Name, email address, organization details, and login credentials
• Usage Data: System activity, access logs, and interactions with platform features
• Customer Data: Information entered into the platform by Customer, including documents, reports, and operational data
• Protected Health Information (PHI): Only when entered into designated areas of the platform intended for PHI use

2. How We Use Information

We use collected information to:

• Provide, operate, and maintain the platform
• Authenticate users and manage access
• Process payments and manage subscriptions
• Improve system performance and security
• Communicate with users regarding service-related matters

We do not sell personal information to third parties.

3. Use of Protected Health Information (PHI)

When Customer uses features that involve PHI, Accreditation Now acts as a Business Associate under HIPAA. Use and disclosure of PHI is governed by the Accreditation Now Business Associate Agreement ("BAA"), which is incorporated by reference.

Customers are responsible for ensuring PHI is only entered into designated areas of the platform.

4. Sharing of Information

We may share information in the following circumstances:

• Service Providers: With trusted third-party providers (e.g., cloud hosting such as Microsoft Azure) necessary to operate the platform
• Legal Requirements: When required to comply with applicable laws, regulations, or legal processes
• Business Transfers: In connection with a merger, sale, or acquisition

All service providers are required to maintain appropriate data protection safeguards. Where applicable, HIPAA-compliant agreements are in place.

5. Data Security

We implement administrative, technical, and physical safeguards designed to protect data, including:

• Encryption of data at rest and in transit
• Access controls and authentication mechanisms
• System monitoring and activity logging

No system can be guaranteed to be 100% secure. Customers are responsible for maintaining the confidentiality of their credentials.

6. Data Retention

We retain data for as long as necessary to provide services and comply with legal obligations. Upon termination of services, data is handled in accordance with our data retention policies and applicable law.

7. Customer Responsibilities

• Ensure compliance with applicable laws, including HIPAA
• Limit access to authorized users
• Avoid entering sensitive data into non-designated areas

8. Your Rights

Depending on applicable law, users may have rights to access, correct, or request deletion of their personal information. Requests may be submitted to the contact information below.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be reflected by the "Last Updated" date above. Continued use of the platform constitutes acceptance of the updated policy.

10. Contact Information

If you have questions about this Privacy Policy, please contact us at:

Email: info@accreditationnow.com

Phone: (888) 559-2561